Retention and disposal

Data Retention and Disposal Policy

Ilke Tekstil aims to retain personal data only as long as needed for quotes and commercial relationships, then evaluate deletion, destruction or anonymization when the need ends.

Effective: 2026-04-30
Updated: 2026-04-30

Records retained

Retention may cover quote requests, sales discussions, accounting documents and operational communication records.

Company, contact person, phone, email and delivery city.
Product, quantity, size distribution, logo application and target delivery date.
Quote revision, order confirmation, invoice and operation notes.

Retention criteria

Periods depend on contract relationship, commercial record need, legal obligations and possible dispute risk.

Unconverted quote records are minimized or cleaned when no longer needed.
Sales and accounting records may be retained for legal and commercial proof needs.
Marketing lists are managed separately according to permission and opt-out status.

Disposal approach

When the processing purpose ends, the suitable option is selected among deletion, destruction or anonymization.

Active systems may use access removal or record deletion.
Backup records may become inactive within technical refresh cycles.
If analysis is needed, anonymous data that cannot identify a person is preferred.

Access and security

Access is limited to people involved in quote and sales workflows.

Account and channel controls reduce unauthorized access risk.
Service-provider sharing is limited to operational need.
Unnecessary files, images or identity documents are not requested.